The landscape of facilities management continues to evolve at an unprecedented pace, especially in 2025, where new technologies have rapidly advanced in ways we couldn’t have expected. Advancements in technology, increasing environmental concerns, and shifting workplace dynamics have meant that facilities managers must stay ahead of the curve to ensure efficient, sustainable, and adaptable operations.

In this blog post, we’ve identified and outlined the top five facilities management trends to watch in 2025:

1. Sustainability and Net-Zero Goals

Sustainability is no longer just a buzzword - it’s a fundamental component of facilities management strategies. In 2025, the drive towards sustainability will become even more pronounced, with a significant emphasis on achieving net-zero carbon emissions across facilities. This shift is fueled by a combination of regulatory pressures, increasing stakeholder expectations, and a broader societal commitment to environmental responsibility. As the effects of climate change become more evident, businesses are recognising the urgent need to align their operations with global sustainability goals.

Regulatory Pressures and Compliance

Governments and international bodies are ramping up regulations related to carbon emissions and environmental impact. Facilities managers will need to stay ahead of these regulations to ensure compliance and avoid potential penalties. This may involve conducting comprehensive energy audits, adopting energy-efficient technologies, and transitioning to renewable energy sources such as solar, wind, or geothermal. Moreover, compliance isn’t just about meeting minimum standards - it’s about proactively setting and achieving ambitious targets that demonstrate a facility’s commitment to sustainability.

Energy-Efficient Systems and Resource Optimisation

One of the key strategies for achieving net-zero goals is the implementation of energy-efficient systems. This includes upgrading HVAC systems, lighting, and insulation to reduce energy consumption. Advanced building automation systems (BAS) will play a crucial role in optimising energy use by adjusting settings in real-time based on occupancy and environmental conditions. Additionally, facilities managers will need to explore innovative approaches to water conservation, waste reduction, and material reuse to minimise the overall environmental footprint.

Renewable Energy Integration

Exploring and integrating renewable energy options will be essential for facilities aiming to reach net-zero carbon emissions. Solar panels, wind turbines, and geothermal systems are becoming more accessible and cost-effective, allowing facilities to generate their own clean energy. In some cases, facilities may even become energy-positive, producing more energy than they consume, and contributing the excess back to the grid. Facilities managers will need to work closely with energy providers, engineers, and sustainability consultants to design and implement these systems effectively.

Green Building Certifications

Achieving green building certifications, such as LEED (Leadership in Energy and Environmental Design), BREEAM (Building Research Establishment Environmental Assessment Method), or Green Star, will become a key performance indicator for facilities management in 2025. These certifications not only recognise a building’s environmental performance but also enhance its market value and attractiveness to tenants and investors. Facilities managers will be tasked with navigating the certification process, which involves meeting stringent criteria across multiple categories, including energy efficiency, water usage, materials, and indoor environmental quality.

Sustainable Supply Chain Management

Sustainability extends beyond the physical building to encompass the entire supply chain. In 2025, facilities managers will increasingly focus on sustainable procurement practices, ensuring that the materials and services they source are environmentally friendly and ethically produced. This might involve selecting suppliers with strong sustainability credentials, opting for products with lower environmental impact, and reducing the carbon footprint associated with transportation and logistics.

Transparent supply chain management will not only contribute to net-zero goals but also enhance a facility’s reputation as a responsible and forward-thinking organisation.

Stakeholder Engagement and Communication

Sustainability efforts must be communicated effectively to stakeholders. Facilities managers will need to engage stakeholders by sharing progress towards net-zero goals, highlighting successes, and addressing challenges transparently. This engagement not only builds trust but also encourages collective responsibility and participation in sustainability initiatives. Educational programs, sustainability reports, and community outreach will be essential tools in fostering a culture of environmental stewardship within the facility.

2. Smart Building Technology and IoT Integration

The integration of smart building technologies and the Internet of Things (IoT) is set to revolutionise facilities management in 2025, transforming the way buildings are monitored, controlled, and maintained. As facilities become more connected and intelligent, the role of the facilities manager will increasingly involve leveraging technology to optimise building performance and enhance occupant experiences.

Smart Sensors and Automated Systems

At the core of smart building technology are advanced sensors and automated systems that collect and respond to real-time data. These sensors can monitor a wide range of environmental factors including temperature, humidity, lighting levels, air quality, and occupancy. By integrating these sensors with automated systems, facilities managers can ensure that buildings operate at peak efficiency without manual intervention. For instance, lighting and HVAC systems can automatically adjust based on occupancy levels or time of day, reducing energy waste and enhancing comfort.

Predictive Maintenance

One of the most significant benefits of IoT integration is the ability to implement predictive maintenance strategies. Instead of relying on routine maintenance schedules or reacting to equipment failures, IoT-enabled systems can predict when maintenance is needed based on real-time data. For example, sensors embedded in HVAC systems can detect early signs of wear or malfunction, allowing facilities managers to address issues before they lead to costly breakdowns. This proactive approach not only extends the lifespan of critical systems but also minimises downtime and reduces maintenance costs.

Occupancy Analytics and Space Utilisation

Understanding how spaces are used within a facility is crucial for optimising layout, improving efficiency, and enhancing the occupant experience. IoT sensors can track occupancy patterns in real-time, providing facilities managers with detailed analytics on space utilisation. This information can be used to reconfigure spaces to better meet the needs of occupants, whether it's creating more collaborative work areas, reducing unused space, or adjusting cleaning and maintenance schedules based on actual usage.

In an era of hybrid work models, occupancy analytics are particularly valuable for managing flexible workspaces and ensuring that facilities adapt to changing work habits.

Enhanced Security and Access Control

Smart building technology extends to security systems, offering enhanced access control and monitoring capabilities. IoT-enabled access control systems can provide real-time data on who is entering and exiting a facility, allowing for tighter security protocols. Biometric authentication, smart cards, and mobile-based access can be integrated into a centralised system that not only controls entry but also monitors movement within the building.

Additionally, smart surveillance systems equipped with AI can detect unusual activities or security breaches, automatically alerting security personnel and even locking down specific areas to prevent unauthorised access.

Data Integration and Proactive Decision-Making

The vast amounts of data generated by IoT devices offer facilities managers an unprecedented opportunity to make informed, proactive decisions. Advanced analytics platforms can integrate data from various systems, providing a holistic view of building performance. Facilities managers can use this data to identify trends, predict future needs, and make decisions that optimise building operations.

By turning data into actionable insights, facilities managers can continually improve building efficiency and occupant satisfaction.

Scalability and Future-Proofing

As smart building technology continues to evolve, scalability and future-proofing will be essential considerations for facilities managers. IoT platforms that support modular upgrades and integration with emerging technologies will allow buildings to adapt to future needs without requiring extensive retrofitting. For example, as 5G networks become more widespread, facilities can leverage the increased connectivity and speed to support more advanced IoT applications.

Additionally, cloud-based platforms that facilitate remote monitoring and management will enable facilities managers to oversee multiple locations from a centralised hub, further enhancing operational efficiency.

3. Hybrid Workspaces and Flexible Facility Design

The rise of hybrid work models is reshaping the design and management of facilities. In 2025, facilities managers will focus on creating dynamic workspaces that can adapt to fluctuating occupancy levels and diverse work styles. This will involve the use of modular furniture and multipurpose areas that can be reconfigured based on real-time data. Hybrid workspaces must balance collaboration and privacy, offering both open-plan areas for teamwork and quiet zones for focused work.

Designing for Diverse Work Styles

Hybrid work models bring together a variety of work styles, from highly collaborative team activities to focused individual tasks. Facilities managers must design spaces that cater to this diversity, ensuring that employees have access to environments that support their specific work needs. This could include open-plan areas for team collaboration, quiet zones for deep work, and tech-enabled huddle rooms for virtual meetings. The key is to provide a range of spaces within the facility, allowing employees to choose the environment that best suits their work at any given time. Additionally, integrating biophilic design elements—such as natural light, plants, and outdoor spaces—can enhance the overall ambiance and well-being of the workforce.

Technology Integration for Seamless Connectivity

Technology plays a pivotal role in the success of hybrid workspaces. As employees toggle between remote and in-office work, seamless connectivity is essential for maintaining productivity. Facilities managers will need to ensure that hybrid environments are equipped with robust technological infrastructure, including high-speed internet, video conferencing tools, and collaboration platforms. Wireless charging stations, smartboards, and IoT-enabled devices that allow for easy control of lighting, temperature, and audiovisual equipment are becoming standard features in modern workplaces. Moreover, as the hybrid work model evolves, the demand for touchless technology and smart office solutions—such as voice-activated systems and mobile app-based room booking—will continue to grow.

Wellness and Ergonomics in Hybrid Workspaces

Employee wellness remains a top priority in hybrid workspaces, and facilities managers must ensure that both in-office and remote environments are designed with ergonomics and well-being in mind. In the office, this might involve providing ergonomic furniture, sit-stand desks, and access to wellness rooms or relaxation zones. For remote workers, companies might offer guidelines or subsidies for setting up home offices that promote good posture and comfort. Additionally, hybrid spaces should include areas that encourage movement and physical activity, such as walking paths, on-site gyms, or even simple features like standing meeting rooms. Promoting wellness in this way can lead to higher employee satisfaction and reduced absenteeism.

Space Utilisation and Cost Efficiency

With hybrid work models, optimising space utilisation becomes crucial for cost efficiency. Empty or underutilised office spaces represent wasted resources, so facilities managers will need to employ data-driven strategies to make the most of available square footage. Space utilisation software can track how different areas of the office are used over time, providing insights that can inform decisions about reconfiguring or repurposing spaces. For example, if a particular meeting room is frequently underutilised, it could be converted into a more versatile space that serves multiple functions. By maximising the efficiency of space usage, organisations can reduce operational costs while still providing employees with the environments they need to thrive.

Supporting Remote and In-Office Employees Equally

A significant challenge of the hybrid work model is ensuring that remote employees feel as connected and supported as those working in the office. Facilities managers play a key role in bridging this gap by facilitating virtual collaboration and ensuring that remote employees have access to the same resources as their in-office counterparts. This might involve setting up dedicated virtual collaboration hubs within the office, where remote and in-office employees can easily interact. Additionally, facilities managers should work closely with HR and IT departments to develop policies and provide the tools that support a seamless hybrid work experience, whether employees are logging in from home or the office.

4. Enhanced Focus on Health and Wellness

In the aftermath of the global pandemic, the focus on health and wellness in the workplace has intensified, and this trend is set to continue throughout 2025. The pandemic underscored the critical connection between the physical environment and employee well-being, driving facilities managers to reimagine spaces that not only support productivity but also foster health, happiness, and overall wellness. As organisations strive to attract and retain talent, the creation of healthy work environments will become a key differentiator.

Indoor Air Quality and Ventilation

One of the most significant health concerns in the workplace is indoor air quality (IAQ). Poor air quality can lead to various health issues, including respiratory problems, headaches, and fatigue, which can, in turn, decrease productivity and increase absenteeism. In 2025, facilities managers will place a heightened emphasis on improving IAQ by investing in advanced HVAC systems with high-efficiency particulate air (HEPA) filters, air purification technologies, and enhanced ventilation systems that bring in more fresh air. Regular monitoring of IAQ through smart sensors will also become standard practice, allowing for real-time adjustments to maintain optimal air quality.

Access to Natural Light and Biophilic Design

Natural light has a profound impact on employee well-being, influencing mood, energy levels, and even sleep patterns. In 2024, facilities managers will prioritise designs that maximise access to natural light, whether through large windows, skylights, or light wells. Additionally, the incorporation of biophilic design elements—such as indoor plants, living walls, and water features—will become increasingly popular. These elements not only enhance aesthetic appeal but also help reduce stress and improve mental well-being by connecting occupants with nature. Research has shown that biophilic design can lead to increased creativity, lower blood pressure, and enhanced overall satisfaction within the workplace.

Ergonomic Workstations and Furniture

As hybrid work models blur the lines between home and office, ensuring that workspaces are ergonomically sound is more important than ever. In 2025, facilities managers will continue to prioritise ergonomic design, offering adjustable desks, chairs with lumbar support, and monitor stands to prevent strain and injury. Providing employees with the ability to customise their workstations to their specific needs will not only improve comfort but also boost productivity. Ergonomics will also extend to common areas, with seating arrangements and communal workspaces designed to support various postures and activities.

Wellness Programs and Initiatives

Beyond the physical environment, wellness programs will play a critical role in promoting employee health in 2024. Facilities managers, in collaboration with HR departments, will introduce and support a range of wellness initiatives designed to encourage healthy behaviours and reduce stress. These might include on-site fitness centres or partnerships with local gyms, yoga and meditation classes, healthy eating programs, and mental health support services. Additionally, facilities managers may implement wellness challenges or incentivise participation in health-promoting activities, fostering a culture of well-being across the organisation.

Relaxation and Mindfulness Spaces

Recognising the importance of mental health, many organisations are introducing dedicated relaxation and mindfulness spaces within their facilities. These spaces provide employees with a quiet retreat where they can decompress, meditate, or take a short break to recharge. In 2025, facilities managers will be tasked with creating these environments, ensuring they are easily accessible and thoughtfully designed. Soft lighting, comfortable seating, and calming decor—such as soothing colours and nature-inspired elements—will be key features of these spaces. Some facilities may even incorporate technologies like soundscapes or guided meditation apps to enhance the relaxation experience.

Health and Wellness Certification Programs

As the focus on wellness in the workplace intensifies, health and wellness certification programs, such as the WELL Building Standard and Fitwel, are becoming more prominent. These certifications provide a framework for designing and operating spaces that support health and well-being, covering aspects such as air quality, lighting, fitness, and nourishment. In 2025, facilities managers will increasingly pursue these certifications as a way to demonstrate their commitment to employee health and to benchmark their facilities against industry best practices. Achieving such certifications can also enhance the organisation’s brand and attract health-conscious employees and clients.

Mental Health Support and Resources

The ongoing mental health crisis, exacerbated by the pandemic, has brought mental well-being to the forefront of workplace health initiatives. In 2025, facilities managers will play a crucial role in providing support for mental health by creating environments that reduce stress and anxiety. This might involve implementing quiet zones, offering access to mental health resources, or designing spaces that reduce sensory overload. Additionally, promoting a culture of openness where employees feel comfortable discussing mental health issues will be essential. Facilities managers may also collaborate with HR to offer workshops, counselling services, and mental health days to support employee well-being.

Flexible Work Arrangements and Wellness

The flexibility afforded by hybrid work models also plays a significant role in employee wellness. In 2025, facilities managers will need to support flexible work arrangements by ensuring that both in-office and remote work environments promote health and well-being. This could involve providing ergonomic assessments for home offices, offering stipends for wellness-related purchases, or creating policies that encourage work-life balance. Facilities managers will also need to ensure that the office remains a welcoming and supportive environment for those who choose to work on-site, with amenities that enhance well-being and foster a sense of community.

5. Cybersecurity in Facilities Management

As facilities management becomes increasingly dependent on digital systems and IoT devices, cybersecurity has emerged as a critical concern. In 2025, the emphasis on securing building management systems, access control, and sensitive data will reach new heights. With the growing complexity of smart buildings and the rise in cyber threats, facilities managers will play a crucial role in safeguarding both physical and digital infrastructure. Ensuring robust cybersecurity measures will be essential not only for maintaining operational integrity but also for protecting occupant safety and organisational reputation.

The Rising Threat Landscape

The digitalisation of facilities management has brought about numerous benefits, from increased efficiency to enhanced occupant comfort. However, it has also introduced new vulnerabilities. Cybercriminals are increasingly targeting building management systems (BMS) and IoT devices, recognising them as potential entry points into an organisation’s broader IT network. A successful cyberattack on these systems can lead to severe consequences, including unauthorised access, operational disruptions, and data breaches. In 2025, facilities managers must be vigilant in addressing these risks, working proactively to stay ahead of evolving threats.

Securing Building Management Systems (BMS)

Building management systems (BMS) are the nerve centres of modern facilities, controlling everything from HVAC and lighting to security and access control. As these systems become more connected and integrated, they also become more vulnerable to cyberattacks. In 2025, facilities managers will need to collaborate closely with IT departments to implement advanced cybersecurity measures for BMS. This includes using encryption for data transmission, segmenting networks to limit the spread of potential breaches, and ensuring that all BMS components are regularly updated with the latest security patches.

Protecting Access Control Systems

Access control systems are a critical component of facility security, regulating who can enter and exit the building. In a smart building environment, these systems are often connected to the internet, making them susceptible to hacking attempts. Facilities managers must ensure that access control systems are secured against cyber threats by implementing multi-factor authentication (MFA), regularly updating firmware, and monitoring access logs for any unusual activity. Additionally, physical security measures, such as secure enclosures for access control hardware, can provide an added layer of protection against tampering.

Safeguarding Sensitive Data

Facilities management systems often handle sensitive data, including employee information, security footage, and operational data. Protecting this data from unauthorised access is a top priority. In 2025, facilities managers will need to adopt robust data protection strategies, such as encryption, access controls, and regular audits. Data stored in the cloud should be secured with strong encryption and hosted on servers with stringent security protocols. Additionally, facilities managers should work with IT departments to develop data breach response plans, ensuring that any potential breaches are quickly identified and mitigated.

Conducting Regular Vulnerability Assessments

Regular vulnerability assessments are essential for identifying and addressing security weaknesses before they can be exploited by cybercriminals. In 2025, facilities managers should prioritise these assessments as part of their ongoing cybersecurity strategy. Working with cybersecurity experts, they can conduct penetration testing, evaluate the security of IoT devices, and review the configuration of networked systems. These assessments provide valuable insights into potential vulnerabilities and help ensure that security measures are up-to-date and effective.

Employee Training and Awareness

Human error remains one of the most significant risks to cybersecurity. Even the most advanced security systems can be compromised by an unsuspecting employee clicking on a phishing link or using a weak password. In 2024, facilities managers will need to invest in comprehensive cybersecurity training for all staff members. This training should cover best practices for password management, recognising phishing attempts, and securely handling sensitive information. By fostering a culture of cybersecurity awareness, facilities managers can significantly reduce the risk of human-related security breaches.

The Role of IoT Security

IoT devices are integral to the operation of smart buildings, but they also introduce new security challenges. Many IoT devices are designed with convenience in mind rather than security, making them vulnerable to hacking. In 2024, facilities managers must ensure that all IoT devices are secured against cyber threats. This includes changing default passwords, disabling unnecessary features, and ensuring that devices are regularly updated with the latest firmware. Additionally, IoT devices should be isolated on separate networks to minimise the risk of a breach spreading to other systems.

Incident Response and Recovery Plans

Despite the best preventive measures, the possibility of a cyberattack cannot be entirely eliminated. Therefore, having a robust incident response and recovery plan is crucial. In 2025, facilities managers should work with IT departments to develop and regularly update these plans. The plan should outline the steps to be taken in the event of a security breach, including containment, investigation, communication with stakeholders, and recovery of affected systems. Having a well-prepared response plan can minimise the impact of a cyberattack and ensure a swift return to normal operations.

Compliance with Cybersecurity Standards

Compliance with industry-specific cybersecurity standards and regulations will be increasingly important in 2024. Facilities managers must stay informed about relevant standards, such as ISO/IEC 27001 for information security management and NIST (National Institute of Standards and Technology) guidelines. Compliance not only helps mitigate risks but also demonstrates a commitment to security, which can be crucial for building trust with clients, tenants, and stakeholders. Facilities managers may need to undergo regular audits to ensure that their cybersecurity practices meet these standards.

The Future of Cybersecurity in Facilities Management

Looking ahead, the future of cybersecurity in facilities management will likely involve even greater integration of AI and machine learning to detect and respond to threats in real-time. Automated systems capable of identifying and mitigating security risks without human intervention are on the horizon, offering new opportunities for enhancing security. In 2024, facilities managers should begin exploring these emerging technologies and consider how they can be integrated into their cybersecurity strategies. Staying ahead of the curve in cybersecurity will be essential as smart buildings continue to evolve and the threat landscape becomes more complex.

Compliance with industry-specific cybersecurity standards and regulations will be increasingly important in 2024. Facilities managers must stay informed about relevant standards …

2025 promises to bring exciting advancements and challenges to the facilities management sector. By staying informed about these key trends - sustainability, smart technologies, hybrid workspaces, health and wellness, and cybersecurity - facilities managers can lead their organisations through a period of transformation and innovation. Embracing these trends will not only improve efficiency and sustainability but also enhance the overall well-being and security of building occupants.

At FMClarity, we understand the challenges facilities managers face in adapting to new trends and technologies. Our platform is designed to simplify your processes, enhance efficiency, and provide the insights you need to make informed decisions. By leveraging our tools, you’ll be well-equipped to navigate these emerging trends and drive success in your organisation.