Facilities management is no longer an offline process. Organisations of all sizes are increasingly adopting cloud-based solutions to enhance their operations. Cloud-based facilities management system software offers numerous advantages over traditional on-premise solutions, helping businesses streamline their operations, improve efficiency, and reduce costs.

Below we’ll explore the key benefits of implementing a cloud-based facilities management system software and why it’s becoming an essential tool for any organisation.

Centralised Data Access Anytime, Anywhere

One of the most significant advantages of cloud-based facilities management system software is the ability to access critical data and information from anywhere, at any time. With a cloud-based system, facility managers can access real-time information, maintenance schedules, and work orders remotely - whether they are in the office, at a job site, or even traveling.

Improved Collaboration and Communication

Cloud-based facilities management system software enables seamless collaboration between facility managers, maintenance teams, vendors, and all other stakeholders. Work orders, maintenance logs, and reports are all stored in the cloud-based facilities management system software, so all individuals can easily share information and track progress in real time at a glance, with zero restrictions.

This enhanced communication helps tasks be completed efficiently, reduces the risk of errors, and fosters greater accountability. It also improves the odds of all maintenance tasks being completed. We often hear from maintenance staff that FMClarity empowers them to log jobs that they notice require attention whilst they are on site, as well as be encouraged to follow up on those requests from the facility manager.

Facilities management system software that encourages stakeholders to engage with the facilities management process can provide boundless value for the facility manager and the organisations & facilities that they serve. 

Scalability and Flexibility

As your organisation & facilities portfolio grows so do your facilities management needs. Cloud-based facilities management system software offers unparalleled scalability. You can effortlessly add new users to the system, facilities to your portfolio, and more without the need for costly system upgrades or additional infrastructure.

Whether you are managing a single building or a large portfolio of properties, cloud-based facilities management system software scales to meet your specific requirements. You’re never paying for features you don’t need while still having the flexibility to grow.

Enhanced Data Security and Backup

Data security is a major concern for businesses, especially when it comes to sensitive operational and maintenance data. Cloud-based facilities management software providers invest heavily in security measures such as encryption, multi-factor authentication, and regular backups.

Your data is protected from potential threats, such as cyberattacks or natural disasters. Cloud systems automatically back up data, reducing the risk of data loss due to hardware failure unlike a traditional system where all data is stored in a local server that is subject to multiple risks that require additional management.

Automated Maintenance and Preventive Scheduling

Cloud-based facilities management system software includes advanced features for automating maintenance tasks and scheduling preventive maintenance. These features help maintenance activities get carried out on time automatically without further input, reducing the likelihood of equipment failure and costly repairs whilst also reducing the workload of the facilities managers who use the software.

Real-Time Analytics and Reporting

Data-driven decision-making is critical to the success of any facilities management strategy. Cloud-based facilities management system software allows you to gather real-time data on everything from energy usage to work order completion rates, giving you valuable insights into the performance of your portfolio of facilities.

Customisable reports and dashboards enable facility managers to identify trends, forecast future needs, and make informed decisions to improve efficiency and reduce costs. With real-time analytics managers can proactively address issues before they become significant problems.

Sustainability and Environmental Benefits

As businesses become more environmentally conscious, cloud-based facilities management system software helps promote sustainability by reducing the need for paper-based processes and physical storage.

Cloud solutions support energy management features that allow facility managers to monitor and optimise energy consumption, leading to lower utility costs for their portfolio and a reduced environmental footprint.

Increased User Adoption and Training

Traditional on-premise systems often require extensive training and can have steep learning curves. Cloud-based facilities management system software, however, is designed to be more user-friendly and intuitive. Ease of use leads to quicker adoption by your team members, reducing the time and costs associated with training. Having a system that maintenance officers can use effortlessly, is priceless for facility efficiency.

Many cloud systems also offer mobile applications, allowing staff to access the system from any device that they use in their day to day workflow - further simplifying usage and improving accessibility for efficiency.

Modern systems, like FMClarity, are also designed with re-imagined interfaces and refined visuals which make them not only intuitive but also a joy to use. Our clients report that adopting FMClarity into their FM workflows vastly improves not only adoption rates, but also daily use of their cloud-based facilities management system software.

We often hear from maintenance staff that FMClarity empowers them to log jobs that they notice require attention whilst they are on site, as well as be encouraged to follow up on those requests from the facility manager.

Cloud-based facilities management system software is transforming the facilities management industry, offering facility managers greater flexibility, efficiency, and cost savings.

At FMClarity, we have taken our decades of experience in facilities & property management to completely reimagine facilities management software to what facility managers have always wanted. 

Ready to embrace the future of facilities management? Get in touch with us today and discover how FMClarity can elevate your facilities management.